Terms of Reference

ISAAC Canada
Terms of Reference
ISAAC Canada is a recognized chapter of ISAAC, the
International Society for Augmentative and Alternative
Communication
Terms of Reference
1. Purpose
– ISAAC Canada (henceforth referred to as the
association) has five major purposes.

1.1. The first major purpose of the association is to educate
and provide information to local, provincial and
federal governments within Canada regarding issues related to
individuals who have little or no functional speech and/or
writing.

1.2. The second major purpose of the association is to work
toward reducing barriers and increasing opportunities for people
who have little or no functional speech and/or writing.

1.3. The third major purpose of the association is to work
toward ensuring that public and private funding for people who
use augmentative and alternative communication is sufficient to
meet their communicative needs.

1.4. The fourth major purpose of the association is to maintain
ongoing communication with members.

1.5. The fifth major purpose of the association is to work with
its membership and AAC related non-profit organizations to
advance its objectives.

2. Membership – All members of ISAAC international who reside in
Canada are automatically members of the association. Members are
represented by the Executive Committee in efforts to educate
government and the public-at-large on matters related to issues
concerning people who use augmentative and alternative
communication (AAC) and appropriate levels of support.

2.1. Benefits of membership – Members receive regular
correspondence from the association (including newsletters,
membership directory and access to the website) on its
activities and on other items of importance relating to AAC in
Canada. Members receive discounted rates to ISAAC sponsored
events, products and publications.

3. Dues
– Dues are set by the Executive
Committee in accordance with the terms of reference of ISAAC
International. Changes in dues structure are subject to
ratification by simple majority vote of the association’s
National Council (see section 5 for a description of the
National Council).

4. Operation
– A National Council operates the association. The
everyday business of the association is carried out at regular
meetings of the Executive Committee (see section 5 for a
description of the Executive Committee).

4.1. Meetings of the National Council
– The National Council
meets as determined by the Executive Committee. Meetings may be
held by teleconference or videoconference. When necessary, a
meeting every two years could be scheduled during a major
meeting of a rehabilitation society such as ISAAC International.
The quorum for meetings of the National Council is four members.
The President of the association sets the agenda for meetings
for the National Council and a simple majority determines the
disposition of motions. In the case of a tie vote, the President
holds a second and deciding vote.

4.1.1. Meeting of the Members
– When a meeting of the National
Council is held at a major meeting, it will be designated as a
General Meeting of the Association and all members will be
informed of its time and place. The National Council should
endeavour, as time passes, to require and hold a General Meeting
of the Association on a biennial basis. When a meeting of the
National Council is designated a General Meeting of the
Association, the quorum is 10 members and a simple majority
determines the disposition of motions. In the case of a tie
vote, the President holds a second and deciding vote.

4.2. Meetings of the Executive Committee
– The Executive
Committee will meet on a regular basis as determined by the
President. The quorum for meetings of the Executive Committee is
two members. The President sets the agenda for meetings of the
Executive Committee and a simple majority determines the
disposition of motions. In the case of a tie vote, the President
holds a second and deciding vote.

5. Executive Committee and the National Council –
The National
Council consist of Regional Councilors, at least one from each
of the four regions, a person who uses AAC, Past President, and
the Executive Committee. The Executive Committee is comprised of
the President, the Regional Councilor from the President’s
region, a Secretary, a Treasurer, at least one Committee Member
without Portfolio and a person who uses AAC. All individuals on
the National Council and the Executive Committee should be ISAAC
Canada members and at least one member should be French
Speaking.

5.1. Past President – The Past President assists the President
in the operation of the Executive Committee and is available for
special projects and assignments. The Past President assists in
the transition to the new Executive Committee. The term of the
Past President is 2 years.

5.2. Regions –
Association membership is divided into four
regions with each region having one or more Regional Councilor(s).
Each region is entitled to the operation of the Executive
Committee on a rotating basis. When there is no region that can
form the Executive Committee, the Executive Committee can be
made up from members from any region. The regions are as
follows:
Region 1 – British Columbia and the Yukon;
Region 2 -Alberta, Manitoba, Saskatchewan and the Northwest
Territories;
Region 3 – Ontario and Nunavut;
Region 4 – Newfoundland and Labrador, New Brunswick, Nova Scotia, Prince
Edward Island, and Quebec

5.3. Duties of Executive Committee Members – Executive Committee
members attend all meetings of the Executive Committee and the
National Council.

5.3.1. President – The President sets the agenda for, and
presides over, meetings of the Executive Committee, meeting of
the National Council and general meetings of the association.
The President is the representative for ISAAC Canada members to
ISAAC International. The President is a member of the ISAAC
International Council. As a member of the ISAAC International
Council, the President will interact with the Chair of the
Council regarding matters related to ISAAC International and
ISAAC Canada. The President will attend the ISAAC International
Council Meeting, which is held prior to each ISAAC Biennial
Conference. The President is the contact between ISAAC Canada
and the ISAAC Secretariat. The President fields any queries that
come to the Secretariat that relate to ISAAC activities in
Canada. The President sets the agenda and chairs the Chapter
meeting at the ISAAC Biennial Conference. The President attends
the Chapter Presidents meeting at the ISAAC Biennial Conference.
The President oversees all projects and activities of ISAAC
Canada.

5.3.2. Secretary – The Secretary is responsible for keeping
records of National Council and Executive Committee meetings.
The Secretary is responsible for disseminating information
(including newsletters) to members of ISAAC Canada. The
Secretary (or designate) takes the minutes of the Chapter
meeting at the ISAAC Biennial Conference. The Secretary will
communicate with the Secretariat in regards to member
information. The Secretary will carry out tasks as assigned by
the President.

5.3.3. Treasurer – The Treasurer is responsible for the
receiving and dispersal of association funds. The Treasurer is
responsible for communicating with the Secretariat in regards to
the finances of ISAAC Canada. The Treasurer will request
financial statements from the Secretariat prior to National
Council meetings, or as requested by the President. The
Treasurer will provide financial information to the membership
during the Chapter Meeting at the ISAAC Biennial Conference. The
Treasurer will oversee fundraising activities for ISAAC Canada.

5.3.4. Committee Member without Portfolio – The Committee Member
without Portfolio is responsible for special projects and
assignments. The Committee Member without Portfolio presides
over meetings of the Executive Committee, meetings of the
National Council and general meetings of the association in the
absence of the President and Past President. The Committee
Member will participate in all Executive and National Council
meetings. The Committee Member will carry out tasks as assigned
by the President.

5.3.5. Person who uses AAC – The PWUAAC will represent members
who use AAC. The PWUAAC will participate in all Executive and
National Council meetings. The PWUAAC will carry out tasks as
assigned by the President. This position receives a sponsored
membership to ISAAC Canada

5.4. Determination of Members of the Executive Committee – The
Executive Committee is formed on a rotating basis for a term of
four years on January 1st. During the last year of the four year
term the President asks the general membership for nominations
for positions for the next term. If there are sufficient
nominees, the nominated candidates are taken to the general
membership for election, otherwise the positions are acclaimed.
This procedure will remain in place until such time as the size
of the membership and the scope of the association’s activities
allow for general elections across the regions.

5.5. Duties of the person who uses AAC – The person who uses AAC
will represent members who use AAC. The person who uses AAC will
participate in National Council meetings. The person who uses
AAC will carry out tasks as assigned by the President. This
position receives a sponsored membership to ISAAC Canada.

5.6. Duties of Regional Councilors –
Regional Councilors are responsible for carrying out the mandates of
standing committees and for the formation of ad hoc committees as directed by the
Executive Committee. Regional Councilors are responsible for
disseminating information from ISAAC Canada to their region and
staying up to date of AAC activities and initiatives in their
regions. Regional councilors attend all meetings of the National
Council.

5.7. Determination of Regional Councilors –
The outgoing
Regional Councilors will nominate incoming Regional Councilors
until such time as the size of the membership and the scope of
the association’s activities allow for general elections within
the regions.

5.7.1. Limitations to Term of Office –
Regional Councilors
should serve for no more than two consecutive terms.

5.7.2. Length of Term and the Filling of Vacancies
– All members
of the National Council and all members of the Executive
Committee, (except for the Past President) serve for four years.
The Past President serves for two year following their four
years as President. In the event of any vacancy, the Executive
Committee will appoint a replacement.

6. Committees

6.1. Standing Committees –
Standing committees may be established by the Executive
Committee as required. Such standing committees are subject to
ratification at the next general meeting or by e-mail voting by
the membership.

6.2. Ad hoc Committees –
Ad hoc committees may be established by the Executive
Committee as required.

7. Changes to the Organizational Structure –
Any member of the National Council may initiate changes and/or
amendments to the organizational structure of the association.
A two/thirds majority of all members of the National Council is
required for adoption.